SOUNDSPLASH FESTIVAL – EVENT TERMS AND CONDITIONS
Soundsplash Raglan 2022, 21-23 January
The following Event Terms and Conditions (the “Terms and Conditions”) apply to entry to all activities as part of the Soundsplash Festival 2022 (the “Event”) being undertaken by Soundsplash Ltd (the “Organiser”).
It is acknowledged and agreed that the Event is a ticketed event and the Terms and Conditions include the Ticket Purchase Terms and Conditions set out at the Organiser’s agents, ticketspace Ltd, website at https://ticketspace.nz. By purchasing a ticket to the Event and attending the Event, you warrant and represent that you assent with these Terms and Conditions. Please read these Terms and Conditions carefully.
Violation of these conditions of entry may result in denial of entry to or immediate ejection from the Event and may additionally result in your conduct being referred to the New Zealand police if deemed appropriate.
If you are denied entry to or are ejected from the Event by violating these Terms and Conditions, no refund of the ticket price or any other charges paid for the Event will be provided.
Conditions of Entry
1.1. Patrons must provide valid photo ID to enter the Event. Accepted forms of ID include Passport, New Zealand Driver’s Licence, 18+ Card. All ID must be valid and include a photograph. Photocopies or expired forms of ID will not be accepted.
1.2. Patrons must have an individual valid Event wristband or other authorisation or accreditation to enter the Event. Any patron found not to be wearing an official Event wristband will be ejected from the Event. Any person gaining unauthorised access to the Event may be liable to prosecution by the Organiser. Patrons are not permitted to wear gang colours, patches or insignias. Any patron wearing gang colours, patches or insignias will be refused entry to the Event and in such case, no refund of the ticket price or any other charges paid for the Event will be provided.
1.3. All child patrons, being those patrons fifteen years and under must be accompanied by a parent, or a guardian over the age of twenty five years and such parent or guardian must have a valid ticket to the Event. Any patrons 15 years and under not accompanied by a parent or guardian over the age of twenty five years will be refused entry to the Event. Any guardian that is not over the age of twenty five years who does not enter the Event due to the accompaniment of a child patron under the age of fifteen years, will not be entitled to any refund of the ticket price or any other charges paid for the Event. Guardians must remain onsite for the duration of the festival. There is a maximum limit of two child patrons under the age of 15 years to accompany one adult patron over the age of 25 years.
1.4. The Organiser reserves the right to refuse entry, or revoke the privilege of remaining within the grounds, to any person for whatever lawful reason in the Organiser’s sole discretion
1.5. The Event is conducted on a reserve with a natural amphitheatre and is challenging for wheelchairs. The Organiser will provide reasonable assistance to patrons in wheelchairs but it is the patrons’ responsibility to ensure that they can attend and move freely around the Event sites.
1.6. The Event utilises strobe and flashing lighting. If you think this will cause issues for you and your enjoyment of the Event, the Organiser would advise against you attending the Event. The Organiser will not provide any refund of the ticket price or any other charges paid for the Event in the event that any patron’s enjoyment of the Event is disrupted by the lighting used or in the event that any patron suffers a reaction to the lighting used.
1.7. You may not bring alcohol, glass bottles, illegal drugs, or any other dangerous items into the Event including onto the Wainui Reserve and camping areas. Event patrons, their vehicles and belongings will be searched upon entry to the Event, and any alcohol or banned items found will be confiscated and not returned without compensation to the patron. The Organisers reserve the right to refuse entry to Patrons that fail to comply.
1.8. The Event is fully licensed to permitted patrons. Alcohol sales are subject to Responsible Service of Alcohol and Harm Minimisation Practices. Organiser is prohibited by law from serving liquor to intoxicated persons or to anyone under the age of eighteen. Anyone who is deemed in Organiser’s sole discretion to be intoxicated will be refused entry to or may be ejected from the Event and in such case, no refund of the ticket price or any other charges paid for the Event will be provided.
1.9. Entry to the Event is at your own risk. Without limiting the generality of the foregoing, appropriate footwear and clothing must be worn at all times at the Event. To the extent permitted by law, the Organiser takes no responsibility for any hearing damage or loss caused by excessive noise at the Event.
1.10. To the full extent permitted by law, you hereby waive all legal rights of action against and fully release the Organiser, its agents, employees and volunteers for all claims for compensation or loss, damage, injury or death howsoever arising in relation to your attendance at the Event including without limitation, liability for any negligent or tortious act or omission on the part of the Organiser, its agents, employees and volunteers.
1.11. In the case of any emergency at the Event, you must follow all directives of the Organiser or other authorised personnel.
1.12. Where entry is denied to a person for any reason including but not limited to failure to comply with the above Conditions of Entry, that person will not be entitled to any refund, ticket exchange, or compensation of any kind, as the case may be.
1.13. This Agreement is governed by the laws of New Zealand and each party submits to the jurisdiction of the courts of New Zealand.
1.14 In line with Government mandates around health and safety, all staff, contractors and patrons entering Soundsplash will be required to comply with any new rules (if and when they are introduced) relating to, but not limited to: communicable diseases (i.e Covid-19), emergency events and disasters.
2.1. For the safety of patrons, staff, artists, and the Event venue, any dangerous, unruly, offensive, disturbing or inebriated behaviour is strictly prohibited.
2.2. Consumption of alcohol is strictly prohibited outside of the licenced areas of the Event.
2.3. Alcohol may not be consumed in the public areas in the vicinity of the Event and fines may apply.
2.4. Patrons must not damage or remove any vegetation or property surrounding the Event venue or sites.
2.5. Patrons must not enter any Event areas designated as private. Unauthorised access to restricted areas is also prohibited and any patron who does so will be trespassing and may be subject to prosecution.
2.6. Activities such as “stage diving”, “moshing”, “climbing” and “crowd surfing” are strictly prohibited and will be enforced by security. Any patrons damaging other patrons’ property or property of the Organiser or related to the Event will be ejected from the Event and will not be entitled to any refund, or compensation of any kind.
2.7. Patrons causing a disturbance or refusing to comply with requests from Event security or staff will be ejected from the Event and in such case, no refund of the ticket price or any other charges paid for the Event will be provided.
2.8. Patrons must keep noise to a minimum and be respectful to the Event site neighbours and surrounds. Patrons shall not be entitled to hold any parties or loud gatherings on the Event site and the use of sound systems is prohibited after 1am each night. In the event that any patron is found to be in breach of these restrictions may be ejected from the Event and in such case, no refund of the ticket price or any other charges paid for the Event will be provided.
2.9. Any patron found to be misrepresenting themselves as a member of Event staff or security, or other personnel including the use of high-visibility clothing or making statements inferring the same will be ejected from the Event and will not be entitled to any refund, or compensation of any kind.
2.10. Any person found engaging in any of the above prohibited behaviour will be ejected from the Event and that person will not be entitled to any refund, ticket exchange, or compensation of any kind, as the case may be.
3.1. The Event line up, playing days and set times are subject to change by the Organiser without notice.
3.2. The Organiser reserves the right to vary advertised programs, workshops and to add, withdraw or substitute artists where necessary in Organiser’s sole discretion.
3.3. The Organiser reserves the right to alter the entry times into the Event site and camping grounds without notice.
3.4. The Organiser shall not be held liable for any costs incurred by any patron relating to change of Event site location, travel dates or times due to any changes in the Event programme or early closing of the Event for any reason.
3.5. Parts of the Event will take place outdoors and as such may from time to time be subject to adverse weather. Patrons are advised to bring suitable clothing and equipment to protect from weather conditions including but not limited to: rain; hail; wind; sunshine.
3.6. Events which are scheduled to take place outdoors will only be cancelled in the event that the weather is such that it poses a safety threat to patrons and staff. The decision to cancel the Event or any part thereof is made in the Organiser’s sole discretion and may be made at any time up to the Event or during the Event.
3.7 The Organiser reserves the right to change the Event site location as well as the location of associated campground sites and parking sites at any time.
Recording, Photography and Filming
4.1. The use of audio recording and photographic or filming equipment during events for commercial gain is prohibited save in cases where The Organiser’s prior written permission has been obtained. Strictly no aerial drones are allowed at the Event and any such use shall be against council regulations and any patron caught with a drone will have the drone confiscated and additionally may be subject to a fine by the local council authorities.
4.2. The Organiser reserves the right to refuse entry or eject from any event any person in possession of any equipment capable of taking audio recordings, photographs, making films, sound recordings or broadcasts for professional or commercial purposes. The Organiser also reserves the right to confiscate and/or delete any footage, recordings and/or photos created by unauthorised or prohibited recording, filming or photography.
4.3. The terms in 4.2. shall not apply to any equipment designed for personal private use, such as a mobile telephone or a camera, where such use is not for commercial gain.
4.4. By entry into the event, all persons allow consent as part of the audience to be filmed, photographed and recorded:
for television, radio, webcast and other public broadcast in any medium
for any video or DVD
by onsite CCTV cameras for security purposes
and they further consent to their actual or simulated likeness being included within any such film, photograph, audio or audio-visual recording.
4.5. Copyright in any such recording as is referred to above shall reside with The Organiser and all persons entering the event hereby agree that such recordings may be used by The Organiser in any and all media for any purpose at any time throughout the world, including use in commercial distribution or use for commercial purposes, such as merchandising or DVDs, without payment or compensation.